The first rule of writing? “Write to your audience!” For scientific and medical grant proposals, that audience comprises our human scientist and stakeholder peers. Or does it?
Continue reading “Has AI Changed Your Proposal’s Audience?”Category: Grant Writing
How to Clarify a Study’s Estimated Enrollment
Reviewers want to fund scientifically sound projects with the potential for great impact on health outcomes for all patients. Understand and acknowledge these expectations, then address them with the appropriate evidence to address those concerns.
You’ve designed your study in league with your community engagement and research teams. You have secured IRB approval, and you have drafted your funding proposal in collaboration with your site PIs and research team. Even with all the moving parts required for a study with human subjects, the research design has come together well.
Then you look at your estimated enrollment across study sites and stop short. They’re skewed. What to do now?
Continue reading “How to Clarify a Study’s Estimated Enrollment”How to Use Emphasis in a Grant Abstract…and Beyond
Recently, the question arose as to whether it is appropriate to use emphasis (bold, italic, underline) in an NIH grant abstract. Here is my advice!
Recently, the question arose as to whether it is appropriate to use emphasis (bold, italic, underline) in an NIH grant project summary/abstract. After all, the person pointed out, this section is posted in NIH RePORTER in plain text, without any emphasis. Here is my reply to that query:
Emphasis is a strategy targeting the reviewer audience. More specifically, it assists the reviewers who were not assigned the proposal for primary or secondary review and may be looking at the package for the first time in real time in the review session.
With that audience in mind, my strategy is to emphasize key terms to visually ‘index’ the paragraph to provide multiple easy access points to the material, since usually it’s solid text. You can emphasize the key structural elements of the proposal, like ‘long-term goal,’ ‘rationale,’ ‘specific aims,’ etc. But you can also sparingly emphasize other key words, ‘innovative’ or ‘novel,’ for example, to draw the reader’s eye to that key information.
Just like elsewhere in the application, emphasis should be used sparingly in this section. If everything’s important, nothing’s important. In such a constricted space, restricting emphasis to the key words or phrases creates that ‘indexing’—emphasizing whole sentences as one might in a longer section muddies the waters and undermines the value of the emphasis. (Also, I am more familiar with using underlined italics [rather than, say bold], for this purpose. I tend to reserve bold for section headings and the specific aims.)
So yes, when writing or editing the project summary/abstract section (hereafter let’s use simply “abstract” to keep things succinct) of an NIH grant, it is not only appropriate but strategic to use emphasis to assist reviewers in understanding your proposed project. A fellow editor who agreed with this approach also suggested that sometimes you can take strategic use of emphasis to focus a reader’s attention a step further. If your project is wildly transformative and the other elements of your proposal are not unusual, she advocates limiting the application of emphasis to only the description of the transformative element(s) of the proposal.
Emphasis plays an important role in strategic grantsmanship, not only in the abstract but throughout the proposal. When used consistently and conservatively, emphasis helps the reader distinguish the main points of the proposal. As I alluded to in my initial response, there is an expectation that certain elements of proposals will be emphasized. To elaborate, not meeting those formatting expectations can distract experienced reviewers. Why make it hard for people to give you funding? Meet expectations and let your innovative ideas be what captures their attention.
While most grant writers would prefer to think readers and reviewers are soaking up every word of their proposal, it is important to acknowledge that each proposal has multiple audiences to which the writer must appeal. Strategic use of emphasis provides one of the most useful tools for mastering that complicated task.